Mortgage Qualifying Today and Tomorrow

by Graham Montigny

A tax professional is trained and motivated to do two things: get tax forms right and minimize tax liability. They are not trained to make sure that tax returns are constructed in such a way that maximizes income for mortgage loan qualifying purposes.  Most real estate investors are not tax experts. They just sign the tax documents where indicated by their CPAs and then send in the tax returns.  This can be a very damaging method of tax filing.


Active real estate investor needs and requires access to capital; otherwise they are stuck using cash, personal credit, and other arrangements not entirely under their control. To maintain adequate access to funds all lenders will be very interested in the ability to repay the loan and will insist on verification. The days of stated income and no income are over for residential real estate. The only source of information that counts any more is what one tells the IRS, or more simply, the tax returns, averaged over two years. The amount one claims as income,  the amount and classification of expenses, and how one pays for operational costs.  ALL of this information matters when it comes to maximizing your “mortgage” income.


Let’s start with the basics.

1. Whether owned in a personal name or a business entity, establish a business checking account for your real estate activities.

2. Next, and an almost absolute must, make certain that the bank you choose provides an online functionality that allows you print copies of any and all transactions made.  Fannie Mae (FNMA) requires ALL deposits over 15%, in single or in aggregate, of standard payroll deposits to be verified and proven. If your bank does not have a web-site that is robust enough, this task can be almost impossible to achieve, especially if your tenants pay in cash. By splitting out the business activity from personal, the personal checking account can be used solely for loan approval reasons without having to verify every non-payroll deposit.

3. Do not co-mingle funds. Keep personal accounts for personal reasons and business accounts for business reasons.  Have the business pay all its debts from the business account. If you need to move money from one account to the other, be sure to write yourself an invoice and retain for record keeping, calling  it a loan from or to owner, shareholder, or member. Loans are not income. Repayment of the loan from or to a stock holder is only taxable income in the  amount interest paid, re-paid principle is not income. If you dig into your own pocket, make sure the business pays you back.

4. Establish some business credit cards, even if they are in your own name. Make certain that 100% of the credit card payments are paid by the business account. 

 For example, an applicant approached me frustrated because he believed to have great credit, cash in the bank, and to have MADE money with his dozen rentals on top of his day job, but all the banks had turned him down for debt ratio.  I asked for his last two years of tax returns so I could help. He had 14 credit cards, all with balances and  totaling about $78,000 in debt. His minimum payments were $2340 per month. My knowledge of taxes allowed me to notice that in his deductions, not only was he claiming mortgage interest, but “other” interest as well. 

When I inquired what all this “other” interest was he explained, “Oh, whenever I get a home I give it a credit card. That credit card pays for repairs and other expenses for that house, and that house’s rent covers the mortgage and its credit card.”  I asked, “ Do you have a business checking account for the rentals.” He did.  I asked could we prove the business account made the last 12 payments in a row on these account, which we could with his on line bill pay.  Because he properly set up and documented his business expenses, we were able to make that $2,340 leave his debt ratio and  he went for 88% debt ratio, denied to 32% debt ratio approved.   Loan officers matter too. An active real estate investor’s tax returns are usually beyond the ability of most mortgage originators to underwrite and they simply forward the taxes without minimal review and less understanding. You need an experienced specialist to make sure all allowable income is counted and all allowable add backs, like one-time expenses, repairs and upgrades or depreciation are included for loan qualification purposes.

5. Document depreciable improvements, add to acquisition costs and write off.   Depreciate everything you can, as much as you can. You never write a check to depreciation and we call that income for loan qualifying purposes.  I regularly see taxes with no depreciation claimed on a property bought three years ago with 40k in rehab costs.  Help your CPA by letting him    know what repairs and upgrades you made on your home for the year. Many expenses incurred after purchase can be added to the basis price ad depreciated such as a furnace, an air conditioner or a roof.

For example, I was reviewing my applicant’s taxes and saw $18,000 in “supplies” for that tax year. That is $1500 a month! I asked what this was and she explained it was the supplies for rehab of the home. It was for windows, roofing supplies, etc.  She coded these expenses as “supplies” in her accounting program and her CPA did not inquire.  Were it properly documented this cost of rehab would not be held against her income for that tax year and would have lowered her debt ratio more than 25%. The method of expensing did achieve absolute tax minimization but at the determinant of her ability to get approved for a loan.

6: Do not claim mileage in excess. It is an easy way to lower your tax liability but there is no way we can wash it out or add it back to your income.  If you claim it, it is an expense.

 Once you find that mortgage individual who knows how to review tax returns, be sure to show your taxes to them before filing. The industry has stopped allowing  applicants to amend their taxes and apply for a loan using the amended tax returns. Once you file, you own it for two years as we average the last two years income in our review of ability to pay.

Let’s finish with this thought. If that $6,000 income tax refund you get in April causes you to be ineligible for a new loan in your own name for the next two years, overall how expensive was that refund? Think, how many deals did you not do,  all for a $6,000 tax refund. 

*The above is not legal advice nor tax advice. The above IS mortgage qualification advice. If you would like to speak to an expert on qualifying for a mortgage, please feel free to contact me, Graham Montigny CRMS, at 614-309-0427.

Reprinted by Permission. Graham Montigny is a permanent financial specialist with ReCasa Financial Group, LLC and an adjunct professor at Hondros College. While specializing in investment properties, his extensive financial experience comprises over 22 years of practice with previously operating a mortgage company for 15 years.  E-mail or visit or call 614-221-6770.